The Project Coach

The Art of War Room

I just established a war room for the beginning of a new project.  In its simplest terms, a war room is a workspace dedicated to a collocated project team, enabling team members to work together to quickly create a solution to a business problem or address a business opportunity. 

 Over the years, I have been responsible for many war rooms and I have been collocated in war rooms run by other project managers.  I love a good war room.  When done well, I think a war room contributes to better work, shorter cycles and a really positive team experience.  When done poorly, a war room is just another meeting space.  › Continue reading…

I just established a war room for the beginning of a new project.  In its simplest terms, a war room is a workspace dedicated to a collocated project team, enabling team members to work together to quickly create a solution to a business problem or address a business opportunity. 

Over the years, I have been responsible for many war rooms and I have been collocated in war rooms run by other project managers.  I love a good war room.  When done well, I think a war room contributes to better work, shorter cycles and a really positive team experience.  When done poorly, a war room is just another meeting space. 

This got me thinking about my own personal “war room best practices”, which I will share here.  I would love to hear your best practices on this topic, if you have any you’d like to share.  › Continue reading…

Let’s start with a definition of social media.  According to Wikipedia  (and that’s an obvious place to go for information about this topic) “Social media are media for social interaction, using highly accessible and scalable publishing techniques. Social media use web-based technologies to transform and broadcast media monologues into social media dialogues.” The last part of that explanation is really powerful for project managers, as we strive to turn monologues into dialogues.  › Continue reading…

It’s the end of the 2^nd Quarter and the first half of the year, and for many organizations, it’s a time when projects and programs are reviewed and analyzed.  Some will ultimately be nurtured:  more money, resources, attention, whatever the scare resource is.  Other projects and programs will not fare so well and will be terminated outright or “back-burnered” to death. › Continue reading…

This week’s Celebrity Apprentice was an object lesson for just how badly people can handle conflict.  Women are particularly guilty of avoiding conflict so they won’t have to hurt anyone’s feelings. 

Cyndi Lauper has consistently been a distraction to her team in the first three episodes of Celebrity Apprentice.  Several of her team members on Tenacity, the women’s team, have whined about her in their camera confessionals.  › Continue reading…

Sunday, March 14^th marks the premier of the third season of Celebrity Apprentice on NBC at 8:00 PM CST.  The only show on television, scripted or unscripted, about the discipline of project management, it is fascinating for those of us who toil in the trenches of the triple constraint.  The celebrity quotient just makes it that much more addictive. 

Because the show offers so many real-life lessons for project managers (despite the fact that the tasks are being carried out by decidedly surreal celebrity PMs), Cindy and I have decided to analyze each episode in our blog for the next several weeks.  We will also be Twittering during the show each Sunday night.  Join us on Twitter by searching for #celebrityPM if you’d like to chat with us about the drama as it unfolds! Then, each Wednesday, we’ll post a recap of the episode and blog about the lessons we can learn from the show.    › Continue reading…

My New Year’s Resolution is to focus on creativity this year.  Even though today is only December 31, there is no time like the present!  So, let’s get started. 

For the next few weeks, I will be blogging about how we, as project managers, can help our project teams think more creatively.  In my last blog, I looked at the systems and causes of teams that are in a creativity crisis.  Today, I offer the first technique for helping your team break out of a creativity rut.  I will follow with many more techniques over the next several weeks.  › Continue reading…

In our previous installment of this series, ‘Plan your communications with your “wins” in mind’,  we talked about how to plan and set up vehicles for heralding successes or “wins” as they occur on our project as we do our communications planning.  In this final article we’ll now discuss opportunities to be mindful of as your project progresses so that you have great material to feed into these PR machines you have set up. › Continue reading…

Communicating about tasks, roles and responsibilities takes up a great deal of time for most project managers.  After communicating, a project manager documents and tracks task assignments in a project plan.  So everybody has something to do, and the plan forward is clear to all.  But how do you translate those task assignments into a real sense of ownership by individual team members?  How do you make sure that each member of the project team feels accountable for the project’s success, not just the project manager? › Continue reading…

Is this a familiar sounding scenario?  You rush through the planning phase trying to get to the answer of “when will the work be finished?”.  You throw a schedule together with meticulous detail to determine that all important date, then promptly never look at it again.  Or, you lay out the schedule according to the different teams that will be working on the project, or according to the different work life cycles, or some other scheme you think easy to update.  Then when you take your project schedule into a meeting with executive stakeholders to report on status, › Continue reading…